Move from reactive AP processes to proactive transaction auditing

Real-time AI monitoring of your Accounts Payable data to flag duplicate invoices, posting errors, overpayment risks and suspicious activity - all before your pay run.

Audit 100% of transactions proactively
Save £2M for every £1B of spend
15x more cost-effective than a recovery audit

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Step one

Audit transactions in real time

Using our proprietary AI, Xelix reviews 500+ data points per invoice to accurately identify threats and errors in the moment.

Our AI and Machine Learning approach delivers unrivalled accuracy, preventing your team wasting time on false positives.

Step two

Prioritise investigation

Xelix sorts exceptions by risk-rating and includes all the relevant information for quick and easy investigation. Customised, real-time email alerts can be configured as required to ensure nothing gets missed.

Step three

Assign tasks

Team leaders can review issues and assign items to team members to manage, update and resolve.

Step four

Track and report on audit activity

Get immediate access to insights through Xelix’s pre-built reports or build your own through our easy-to-use reporting suite. Track activity and trends, as well as identify process improvement opportunities.

What you can achieve with Xelix in 90 days

By day 30

Get started
- Connect Xelix to your ERP, AP systems and email inbox
- Train and onboard all users (unlimited users at no extra cost)
- Analyse historic results to surface previous overpayments
- Train Machine Learning models to your data
By day 60

Drive change
- Initiate recovery for overpayments spotted in historic analysis
- Use insights from historic audit to spot process and training gaps and start driving improvements
- Monitor platform daily for duplicates and posting errors as part of your standard workflow
- Identify clear trends and perform root cause analysis of payment and posting errors
By day 90

See results
- See ROI through recovery of lost funds spotted in historic audit
- Protect future cashflow by proactively preventing duplicate and overpayments
- Optimise accuracy rates with self-learning Machine Learning models
- Complete first Business Review with your Customer Success Manager to reflect on Xelix value, results and experience

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What our customers have achieved with Xelix

Saint Luke’s Health stops AP recovery audits and saves $12m

$11.8m prevented in duplicate payments
$258k identified in historic overpayments
15x more cost effective than previous recovery audit firm

Healthcare

How Energy Transfer cuts costs and boosts morale with Xelix

Fortune 500 company processing 500,000 invoices annually
$1.7M+ correctly identified in recoupable overpayments
$502k in overpayments successfully prevented

Oil And Energy

FM Conway cuts 12 weeks of audit time with Xelix

12 weeks of audit time cut
5x more supplier statements reconciled
100% Prompt Payment Code compliance

Infrastructure

: You can see ROI from our Transactions module within the first two months. When we connect Xelix to your ERP, our system ingests up to two years’ worth of historic data so we can train the Machine Learning models in our platform.

Using this information, we conduct a free audit of your historic payments the day you go live, flagging duplicate payments, tax errors, currency errors and more. The funds our customers go on to recover will often pay for the Xelix platform multiple times over.
: Instead of relying on exact matches, we analyse over 500 datapoints to assess similarities and differences between invoices, and to understand long-term patterns within an organisation’s invoicing data. This helps our AI to learn and improve its accuracy using your data and enables us to identify duplicates that traditional ERP checks might miss, such as those with formatting inconsistencies, OCR errors or data entry mistakes.

These datapoints are processed through Machine Learning models trained to quantify duplication risk. We assign a “risk rating” - high, medium or low risk - to each duplicate pair in the platform, which represents how confident we are that we have identified a true duplicate. Low-risk invoices are filtered out, while high-risk cases are surfaced for customer review, reducing false positives and ensuring greater accuracy in duplicate detection.
: Yes, Xelix is a proactive payment auditing solution that removes the need of costly AP recovery services by pulling data from your ERP and Finance system(s) and performing a real-time audit.

Although the Xelix solution is proactive, when you first become a Xelix customer, we apply our technology backwards and conduct a free of charge historic payments audit. This enables your team to recover lost funds and learn why these errors were made in the first place.
: Setup is a simple, three-step process and you can be up and running in four to six weeks.

Depending on the product suite being implemented, Xelix requires a combination of a daily file of invoice data and master vendor data, as well as a one-off file of historic invoices from your ERP/AP systems. We also offer a simple email integration. We have pre-built reports for most systems so there’s minimal IT input required.