Detect duplicate payments and transactional risks with AI

Real-time AI monitoring of your Accounts Payable data to flag duplicate invoices, posting errors, overpayment risks and suspicious activity before your pay run.

Download brochure Book your demo

Audit 100% of transactions proactively
Enjoy 98% less manual effort
Save £2M for every £10B of spend
See immediate ROI from historic audit

Protect your cash flow with proactive payment auditing

Xelix audits your transactions in real-time, keeping your bottom line healthy and your reputation intact.

Step one

Audit transactions in real time

Using our proprietary AI, Xelix reviews 500+ data points per invoice to accurately identify threats and errors in the moment.

Our AI and Machine Learning approach delivers unrivalled accuracy, preventing your team wasting time on false positives.

Step two

Prioritise investigation

Xelix sorts exceptions by risk-rating and includes all the relevant information for quick and easy investigation. Customised, real-time email alerts can be configured as required to ensure nothing gets missed.

Step three

Assign tasks

Team leaders can review issues and assign items to team members to manage, update and resolve.

Step four

Track and report on audit activity

Get immediate access to insights through Xelix’s pre-built reports or build your own through our easy-to-use reporting suite. Track activity and trends, as well as identify process improvement opportunities.

Book your demo

Why audit your payables with Xelix?

See instant ROI with a historic payments audit

On day one, we flag two years+ of historic overpayments you can go on to recover. This exercise typically pays for Xelix many times over.
Save up to £2M per £1B of spend by spotting duplicates in their tracks

Our AI detects hard to spot duplicate postings across multiple systems, before your pay run. We ensure nothing slips through.
Eliminate invoice errors and drive process improvements

Around 1% of invoices contain errors – Xelix identifies the root cause of these errors enabling AP teams to proactively solve issues, drive process improvements and improve efficiency.
Protect your cashflow and stop using expensive recovery audits

Audit 100% of spend in real-time, report balances accurately and stop paying fees to recovery audit firms.
Stay in control with centralised AP visibility

Whether you're migrating ERPs or managing multiple systems, Xelix provides full visibility and protection across all your payables, especially during high-risk periods.
Protect your reputation and strengthen supplier relationships

Pay invoices accurately and on time by conducting pre-payment audits - remove the need for delays or post-payment disputes.

Download brochure Book your demo

What you can achieve with Xelix in 90 days

By day 30

Get started
- Connect Xelix to your ERP, AP systems and email inbox
- Train and onboard all users (unlimited users at no extra cost)
- Analyse historic results to surface previous overpayments
- Train Machine Learning models to your data
By day 60

Drive change
- Initiate recovery for overpayments spotted in historic analysis
- Use insights from historic audit to spot process and training gaps and start driving improvements
- Monitor platform daily for duplicates and posting errors as part of your standard workflow
- Identify clear trends and perform root cause analysis of payment and posting errors
By day 90

See results
- See ROI through recovery of lost funds spotted in historic audit
- Protect future cashflow by proactively preventing duplicate and overpayments
- Optimise accuracy rates with self-learning Machine Learning models
- Complete first Business Review with your Customer Success Manager to reflect on Xelix value, results and experience

Book a call today

FAQs about proactive payment auditing

Not found the answer you're looking for? Get in touch.

: You can see ROI from our Transactions module within the first two months. When we connect Xelix to your ERP, our system ingests up to two years’ worth of historic data so we can train the Machine Learning models in our platform.

Using this information, we conduct a free audit of your historic payments the day you go live, flagging duplicate payments, tax errors, currency errors and more. The funds our customers go on to recover will often pay for the Xelix platform multiple times over.
: Instead of relying on exact matches, we analyse over 500 datapoints to assess similarities and differences between invoices, and to understand long-term patterns within an organisation’s invoicing data. This helps our AI to learn and improve its accuracy using your data and enables us to identify duplicates that traditional ERP checks might miss, such as those with formatting inconsistencies, OCR errors or data entry mistakes.

These datapoints are processed through Machine Learning models trained to quantify duplication risk. We assign a “risk rating” - high, medium or low risk - to each duplicate pair in the platform, which represents how confident we are that we have identified a true duplicate. Low-risk invoices are filtered out, while high-risk cases are surfaced for customer review, reducing false positives and ensuring greater accuracy in duplicate detection.
: Yes, Xelix is a proactive payment auditing solution that removes the need of costly AP recovery services by pulling data from your ERP and Finance system(s) and performing a real-time audit.

Although the Xelix solution is proactive, when you first become a Xelix customer, we apply our technology backwards and conduct a free of charge historic payments audit. This enables your team to recover lost funds and learn why these errors were made in the first place.
: Setup is a simple, three-step process and you can be up and running in four to six weeks.

Depending on the product suite being implemented, Xelix requires a combination of a daily file of invoice data and master vendor data, as well as a one-off file of historic invoices from your ERP/AP systems. We also offer a simple email integration. We have pre-built reports for most systems so there’s minimal IT input required.

Xelix saves FM Conway 10-12 weeks of AP audit time

FM Conway shares that Xelix's Transactions modules saves them 10-12 weeks of audit time per year, whilst providing management with 100% assurance that all payments are correct.

By enhancing and automating their AP controls with Xelix, FM Conway can ensure Prompt Payment Code compliance, protect their cash flow and spend time on value-adding initiatives, whilst Xelix takes care of proactive transaction audits, supplier statement reconciliations and AP/P2P reporting.