Automate supplier statement reconciliations with agentic AI

A touchless end-to end workflow automating the tedious task of reconciling supplier statements.

Reconcile 80%+ of your spend
Drive a 10x faster reconciliation process
Find £2.5M in missed credits for every £1B of spend

Step one

Receive statements from suppliers

Xelix asks your vendor base for statements and sends regular reminders to those who still haven’t shared a statement, based on your preferred cadence.

On average, we increase statements received by 300%.

Step two

Read and understand statements

Xelix can read and extract statements directly from your inbox or you can drag and drop into the Xelix platform. Using Large Language Models, Xelix understands the format of any statement and standardises the output in seconds.

Step three

Reconcile statements to your records

Xelix extracts key statement information and automatically reconciles to financial records in your ERP/AP systems, highlighting matches, discrepancies and missing invoices/credits.

Step four

Share reconciliation results

Xelix creates an internal and external reconciliation summary. Use the internal summary to investigate discrepancies and send the external summary to your suppliers in the click of a button.

Step five

Track and report on reconciliation activity

Xelix provides a full audit trail of all reconciliation activity, strengthening internal controls and driving process improvement. Use our interactive dashboards to set goals and track reconciliation activity against targets.

Book your demo

What you can achieve with Xelix in 90 days

By day 30

Get started
- Connect Xelix to your ERP, AP systems and email inbox
- Train and onboard all users (unlimited users at no extra cost)
- Identify your KPIs and create custom reporting dashboards with your dedicated Customer Success Manager
By day 60

Drive change
- Initiate historic statements audit - request statements from the majority of your vendor base
- Reconcile your target number of vendors and spend, 10x faster
By day 90

See results
- Clear GRNI balances
- Increase statements received by 300%
- Expand coverage and reconcile 80%+ of spend
- See Xelix ROI through recovered credit notes and payment error savings
- Complete first Business Review with your Customer Success Manager to reflect on Xelix value, results and experience

Book a demo

What our customers have achieved with Xelix

How Xelix delivered ROI for Liberty Global on day one

33x more statements reconciled
£18M surfaced in unused credit notes for one entity
£240K in savings via duplicate payments in one month
Drastic reduction of supplier queries

Telecoms

How Xelix helped Mole Valley Farmers achieve a 40% increase in productivity

5x ROI in year one
40% increase in productivity
8x quicker AP audit

Retail

How Huntsman used agentic AI to slash vendor queries and streamline AP operations

30 to 3 Helpdesk inboxes consolidated
90% of vendor spend reconciled
Faster response and resolution time
Fewer vendor queries and escalations

Manufacturing

: Many companies don’t regularly reconcile their vendor accounts, but doing so can uncover significant savings. A key benefit is identifying unallocated credits - by proactively requesting and reconciling statements, companies often find substantial outstanding credits that can be applied, resulting in tangible cost savings. On average, Xelix uncovers £2.5M in missing credits for every £1B of spend.

Additionally, automating the statement reconciliation process drastically reduces internal resource cost, delivering a strong return on investment.
: Xelix’s processing power is unmatched. Xelix can process statements in various formats and doc types, such as Excel or PDF.

Our AI recognises these as statements, extracts the key information, and reformats it for easy reconciliation. You can upload statements directly into the platform or connect your inbox, enabling Xelix to automatically detect and process statements sent by email.

Our tool is built to handle large statements quickly and accurately - many customers have chosen Xelix after trying other solutions because of its unbeaten ability to reconcile large statements.
: We’ve designed Xelix to not require any change management for your suppliers. We recognise that altering supplier processes can be challenging, so our solution integrates seamlessly with your existing communication channels. Suppliers can submit statements via the same inbox or tools they already use, or your team can simply drag and drop statements into our system.

We set up automated, proactive reminders to encourage timely statement submissions. Within six months, we anticipate a 300% increase in the number of statements received. Suppliers will quickly see the benefits of regular statement reconciliations, leading to improved communication, efficiency and relationships.
: Xelix offers a ‘Vendor Insights’ feature showing how often your highest-spending vendors send statements and how frequently they’re reconciled.

You can filter for key vendors with open invoices and bulk send statement request emails when statements are missing. Once received, Xelix automatically processes them using intelligent matching technology.
: Setup is a simple, three-step process and you can be up and running in four to six weeks.

Depending on the product suite being implemented, Xelix requires a combination of a daily file of invoice data and master vendor data, as well as a one-off file of historic invoices from your ERP/AP systems. We also offer a simple email integration. We have pre-built reports for most systems so there’s minimal IT input required.