Eliminating Accounts Payable errors, fighting fraud and supercharging processes.
McBride’s AP process was hugely manual, with the team keying in large quantities of invoice data. Their Head of Finance Shared Services was acutely aware of the risk of payment errors and the limitations of SAP to flag these risks.
The AP team were also spending a large amount of time manually checking for payment errors both pre and post payment.
The Requirements
McBride was in market for a solution to support them in their AP audit process, and required the following:
- An accurate pre- payment solution for surfacing errors and duplicates
- Flexibility to adapt to new systems and processes.
- Quick & seamless integration with existing systems
The Deliverables
Xelix worked with the IT team from McBride to set up the daily transfer of data from SAP to the Xelix cloud environment. In addition, Xelix also ingested 2 years of historic invoice data, enabling the platform to learn the trends and nuances of McBride’s payables. This kickstarted the cognitive training process.
Xelix’s dedicated Account Manager provided onsite training, ensuring the McBride team was equipped and ready to successfully utilise the technology.
- Xelix went live within 2 weeks of agreement
- 2 years of data uploaded into the platform
- No interruptions or downtime
Xelix became part of the McBride pay run process, with the team checking the Xelix platform prior to executing supplier payments. As a result, pay runs are no longer held up by lengthy manual checks.
The Results
- Detected over 2.4m of erroneous payments prior to run
- Saved the team 2 days a month, due to improved processes
- Delivered 300%+ of ROI
- Pay Back Period was within > 6weeks
- Renewed with Xelix on a multi-year contract
“Xelix has revolutionised our AP process” - Head of Financial Shared Services, McBride
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