From the moment a statement lands in your inbox to when you share reconciliation results back to your vendor's inbox, we’ve taken care of your entire reconciliation journey.
Picture this: you open a statement containing 2,000+ line items. Two hours later, you're still cross‑referencing invoice numbers, chasing down endless discrepancies and manually matching amounts. And that's just one statement. Meanwhile, hundreds of statements for smaller suppliers sit in the "we'll get to them eventually" pile, gathering digital dust because there simply isn't time.
That's not negligence. It's the cost of a manual process. Many AP teams focus on the top 10–20% of vendors and accept the rest will be handled on a case-by-case basis. Missed invoices and credits, unhappy suppliers and audit stress follow. The compliance headache compounds with each quarter.
The manual effort required makes timely, full coverage impossible. But it doesn't have to be this way. Xelix Statements has now automated a “touchless” process of supplier statement reconciliation, eliminating this pain entirely.
It's tedious tasks like manual statement reconciliation that hold AP teams back from being the strategic business partner they want to be. What AP teams need is the headspace to move beyond firefighting and instead proactively drive value.
Automating key processes, such as supplier statement reconciliation, is crucial to the modern AP team's function.
Increased coverage and time saved: How Touchless statement reconciliation is helping your team
From the moment a statement lands in your inbox to when you share reconciliation results with your vendor's inbox, we’ve taken care of the entire reconciliation journey. You set what “reconciled” means. You decide the conditions for automation. You choose how and when results are shared.
You can now complete statement reconciliations across your supplier base, at scale. What does this mean for AP teams? Increased coverage and time saved means your AP team can use data to proactively drive value and improve supplier relationships.
With full statement reconciliation coverage, you can accurately forecast spend and identify areas for potential savings. You can also spot and resolve bottlenecks faster, creating more sustainable processes and a productive work environment.
With time freed up, your AP team can collaborate proactively with Procurement, getting involved in supplier decisions from the start rather than inheriting problems downstream. This means you can kickstart strong vendor relationships and maintain them - rather than scrambling to save relationships damaged by late payments or poor communication.
Strong vendor relationships can ultimately lead to cost savings. You can negotiate better contracts, more realistic payment terms and timely payment discounts. Move away from reactive damage control and invest in proactive relationship building.
From inbox to inbox: What we mean by "Touchless"
Touchless at Xelix is end‑to‑end automation for supplier statement reconciliation - with customisation and control at its core. What counts as "reconciled" for one business isn't the same for another, and we want you to define that for yourself. In other words, the process can be as touchless as you like.
Touchless is a process made possible by multiple features that you can configure to work alongside one another: Triggers, Auto‑Reconcile and Auto‑Share.
Triggers automate the repetitive manual touches you've been making to reconciliations and lets small, repetitive actions run themselves. Missing PO or invoice copy? Automatically leave the vendor a note. Date mismatch you don’t care about? Automatically mark it complete .
Designed so you can optimise your workflow to your standards, Triggers get rid of the accumulated hours spent on repetitive tasks. By training the system to handle work on your behalf, you can focus on the results of your reconciliation rather than the process.
Auto‑Reconcile lets you define the conditions statements need to meet before Xelix marks them as reconciled, e.g., statements with no pending actions. You can change and update these conditions anytime. Just save the rules, and we’ll apply them to your reconciliations.
By automatically marking statements that meet your conditions as reconciled, your team can focus on the exceptions that need your review and investigation.
Auto‑Share is a combination of configuration settings that decides which statement reconciliations are queued and when and how they need to be sent to vendors. You define what conditions a statement reconciliation needs to meet before it's added to the queue, such as invoices on hold.
Auto-Share builds trust and supports consistent vendor communications, which prevents friction with suppliers, gives your team some peace of mind and protects your business reputation.
Together, these features free AP teams from manual shackles. Instead of drowning in reconciliation admin, you're empowered to drive process improvements and inform business decisions. You move from doing the work to shaping the work.
Why turn Touchless to elevate your Accounts Payable function?
AP is being asked to deliver more strategic value but often isn't given the additional resources they need to do so. Touchless solves this challenge by shifting hours from checking to deciding.
Turn time back into money saved
With complete, timely reconciliation across all suppliers, you'll recover missing credits and invoices faster, prevent overpayments and cut leakage. The gains compound month over month, improving your bottom-line and protecting your business reputation.
Improve forecast with clear data
Consistent reconciliation gives you visibility over cashflow. You can forecast spend and savings with confidence and plan investments earlier with better accuracy.
Eliminate bottlenecks
Removing repetitive tasks reduces bottlenecks and context switching. Your team can focus on reconciliations that require their attention, process improvements and supplier relationship building.
Maintain strong supplier relationships
Automated, reliable supplier statement results build trust and reduce disputes. Happy suppliers are more likely to negotiate favourable pricing and payment terms and capture early‑payment discounts to protect your business reputation from the start.
Influence instead of solving
With clean, complete data, you and your AP team can confidently collaborate with other Finance teams to drive value. Influence supplier choice, support negotiation and secure favourable pricing. Actively improve profitability for the company.
Control without compromise: Touchless as you like
Touchless removes repetitive effort, not judgement. Touchless at Xelix can be as touchless as you want it to be. You have full control and ownership of automations at every stage with no loss of control over processes or the human insight that drives good decisions.
You own the definition of "reconciled". Set thresholds and conditions that fit your policies and adjust them as your comfort grows. You decide what gets shared, when and to whom. Configure queues, schedules and notifications so vendors get accurate, timely results. Keep line‑of‑sight end to end. Every action is traceable, so audits don't require extra admin.
Think of Touchless as automation where it matters: scalable, controllable and customisable.
