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Invoice capture software

The OCR era is over for invoice capture

Capture reads any invoice the way a person would, at 99% extraction accuracy. Configurable agents resolve exceptions automatically, laying the foundation for higher STP rates.

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Xelix Invoice Capture Software
  • 99% EXTRACTION ACCURACY
  • 500+ DATA POINTS ANALYSED PER INVOICE
  • 220M+ INVOICES PROCESSED ANNUALLY

How our Capture module works

Capture fixes intake first, so everything downstream runs on clean data.


Step one

Receive invoices in any layout

Capture reads every invoice the way a person would, no matter the layout, so format changes, custom fields and handwriting don't create extra work for your team.

Xelix Capture Invoice Ingestion
Step two

Extract and validate the data

Capture reads the whole invoice the way a person would, no templates, no supplier-by-supplier setup. Header and line-level data comes out structured, validated and consistent, even when formats vary or suppliers use handwriting.
Xelix Capture Invoice validation
Step three

Resolve exceptions with AP agents you configure

Build agents in natural language to handle supplier-specific quirks and exceptions automatically. No IT ticket required, just a natural language instruction that applies immediately and consistently.
Invoice Capture Building AP Agents
Step four

Send clean data straight downstream

Validated invoice data flows directly into your existing ERP or AP system ahead of matching, approval and posting, so the accuracy gains at intake carry through to a higher straight-through processing rate.
Xelix Capture Invoice posting

Why choose Xelix as your invoice capture software

  • 99% extraction accuracy on day one

    No ramp-up period, no template library to build. Capture reads accurately from the first invoice.

  • No templates, no specific setup

    Format changes, custom fields and handwriting don't break Capture the way they break legacy OCR.

  • Agents you build in natural language

    Describe exceptions and edge cases in your own words to build the agents, no IT ticket required.

  • A foundation to a higher STP rate

    Fixing invoice intake means fewer exceptions everywhere downstream, not just a cleaner-looking dataset.

  • Deploys ahead of your ERP

    Replaces legacy OCR at the point of intake, without touching your ERP or downstream AP systems.

  • An audit trail with full oversight

    Every action, human or agentic, is logged and timestamped, with control over what gets automated.

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Your first 60 days with Xelix Capture

  • By day 15

    See immediate impact

    • Connect Capture to your invoice channels and ERP
    • Get 99% extraction accuracy from day one, across any layout — no templates required
    • Configure your first agent in natural language with your dedicated Customer Success Manager
    • Capture customers typically double their touchless rate within days
  • By day 30

    Build and refine

    • Run agents in review mode to validate behaviour against your real data before they touch live invoices
    • Expand agents to handle supplier-specific exceptions, custom fields and rules across divisions, locations and company codes
    • Adjust and add rules directly, changes take effect immediately
    • Spend less time chasing invoices stuck in exceptions and start posting faster
  • By day 60

    Scale value

    • Scale agents to reduce manual handling and drive your touchless rate higher over time
    • See measurable impact across cost per invoice, STP rate and invoice cycle time
    • Complete your first Business Review with your Customer Success Manager to capture value and ROI
Book your demo today

 

 

" The AI agents in Capture are game changing. Its capabilities are far beyond anything I've ever seen.

Head of Global AP
Fortune 500 enterprise

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