AP Recovery Audit Software Solution

Most AP teams only find payment errors once the money's gone. Xelix's agentic AI catches them before your next pay run.

JOIN LEADING AP TEAMS THAT CHOOSE PROACTIVE INTELLIGENCE OVER LEGACY RECOVERY AUDITS

Why you should replace AP recovery audits

AP recovery audits can identify and recover lost funds. But by the time you've recovered the money, your working capital and supplier relationships have taken a hit.

High and recurring audit fees strain your cash flow. Some recovery audit firms operate on a ‘no win, no fee’ basis, while others charge fixed fees plus commission. They are expensive band-aids for legacy AP controls.

Reactive and manual process

Accounts Payable audits analyse historical transactions and identify errors that've already impacted your cash flow.

Without the ability to prevent errors at source, businesses are locked in a cycle of repeated audits, spending time and resource on recovering money that should never have left.
Expensive with no guaranteed return

Recovery audit firms typically charge commission on everything they recover, meaning the more leakage you have, the more you pay.

For large AP teams, those fees add up fast, with no investment in preventing the same errors next year.
Limited supplier coverage

Recovery firms prioritise high-volume vendors, where the biggest recoveries are easiest to find.

Smaller suppliers rarely get the same attention. So errors build up across the rest of your vendor base, and the risks that come with them go unexamined.
Damaged supplier relationships

Suppliers can become frustrated after being repeatedly chased for overpayments and payment errors.

The result is strained supplier relationships and reduced leverage for future payment terms.
No root cause, no deep fix

Recovery audits are built to find errors, not fix them.

Without addressing the root cause, you have no visibility over what caused the leakage or how to prevent future errors.
Unscalable for AP teams

AP recovery processes are time-consuming. Even when firms promise quick results, the recovering of funds often takes months or even years.

AP teams have to liaise with vendors to validate findings and negotiate repayments. This diverts resources from more strategic work and can limit your ability to scale efficiently.

Proactive AP controls that pay for themselves

Recovery audit firms focus on what's easiest to find. Xelix covers everything, before it costs you.

Automate AP processes and see instant ROI

As part of going live, we run a historic, AI-powered audit to surface millions in recoverable funds, helping you see ROI from day one.
Save costs by cutting expensive recovery audits

Recovery audits are expensive, slow and create an endless cycle of loss. Xelix proactively monitors 100% of your transactions, across your entire supplier base, eliminating the need to pay an audit firm to recover your own money.
Stay in control with seamless system integration

Xelix integrates directly with your AP systems and bolts on to any combination of ERP systems, no matter how many you run.
Choose AI that gets smarter with every invoice

Xelix's AI is trained on 20M+ invoices a month across 200+ global AP customers, giving it pattern recognition no single AP team could build alone. The more it processes, the better it gets at catching errors before they hit your accounts.

Xelix's Transactions and Statements modules replace your recovery audit firm for good

Transactions

Prevent overpayments before the pay run, not months after

Our Transactions module audits 100% of invoices before your pay run, flagging duplicates, errors and anomalies automatically. No waiting for an audit cycle and no commission on what we find.

When you go live, Xelix runs an AI-powered audit of your historic payments, typically surfacing 0.25-0.5% of annual spend in recoverable items, with no success fee.

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Statements

Recover missing credits your audit firm never finds

Most recovery audit firms miss supplier credit notes entirely. Our Statements module reconciles 80%+ of your spend automatically, surfacing an average of £2.5M in missed credits per £1B of spend.

Most audit firms find the error. Xelix finds the cause. Whether it's duplicate vendor records, tolerance settings or OCR issues, we fix the problem at the root so it doesn't cost you again next year.

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" The Xelix tool proved to be 15x more cost-effective than a recovery audit.

Mia Sutherland
AP Manager at Saint Luke's Health System

" In the time we implemented Xelix, it highlighted $1.7m in historical duplicate payments. That’s errors our recovery firm didn’t spot. Now, we catch invoice errors before money leaves the business.

Jess Santos
AP Analyst at Energy Transfer

Financial Leakage report 2026: How AI has made recovery audits redundant

Download our report today and learn why legacy AP controls keep failing, and how leading AP teams are shifting from reactive recovery to proactive prevention.

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: AP recovery audits look back at your company’s transactions to make sure your vendor statements are accurate, identifying and ironing out any errors to boost profitability and improve cash flow. The audit is typically conducted independently through an outsourced contractor or firm.

Auditors will gather your business data, spot errors, recoup the lost money and sometimes generate a report to keep stakeholders informed.
: AP recovery services focus on detecting and recovering lost funds from common errors, including:

Duplicate payments

Overpayments

Missing credit notes

Invoice errors

Pricing discrepancies

Vendor statement mismatches

Suspicious activities
: Recovery audit firms typically charge around 20% of recovered value. Saint Luke's Health System found Xelix to be 15x more cost-effective than their previous audit firm, while preventing significantly more leakage.
: Setup is a simple, three-step process and you can be up and running in four to six weeks.

Depending on the product suite being implemented, Xelix requires a combination of a daily file of invoice data and master vendor data, as well as a one-off file of historic invoices from your ERP/AP systems. We also offer a simple email integration. We have pre-built reports for most systems so there’s minimal IT input required.
: Yes. Xelix replaces the need for a recovery audit firm by shifting from reactive recovery to proactive prevention.

Our Transactions module audits 100% of payments before your pay run, and our Statements module reconciles supplier accounts at scale. On day one, we also run a free historic audit, so you get the recovery benefit without the commission fee.