AI has enabled Accounts Payable tools to automate and streamline processes that reduce manual work and cut business costs.
But with so many tools now available – and no one-size-fits-all option – how do you choose the best AP tool for your business size and resources?
In this guide, we look at thirteen of the top Accounts Payable software to help you find the right tool for your business.
The best Accounts Payable software for your business
Here are thirteen of the best Accounts Payable software on the market today:
1. Xelix
Xelix is an enterprise software company offering an AI-powered Control Centre for Accounts Payable teams.
The platform automates and simplifies five time-consuming core AP processes:
Xelix is easy-to-use, cloud-based and flexible, making it suitable for large organisations across all sectors. Xelix prioritises customer support and has a product roadmap driven by customer feedback.
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Primary focus
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Best for
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Pricing model
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| Safeguarding payments through historic and real-time audits, automating supplier statement reconciliation, streamlining vendor and master data management, handling vendor queries and delivering automated procure-to-pay (P2P) reporting. |
Mid-market to large enterprise companies
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Quote-based, custom pricing dependent on annual invoice volume |
2. Airbase
Airbase is a P2P platform offering control across the full procurement process, from opening a request to closing the books. Their platform gives stakeholders visibility and control so that risks are managed and costs are controlled.
The platform has a vendor portal to provide contact, banking, and tax information so you can strengthen global vendor relationships with quick bill creation and approvals. They also have automated three-way PO matching to increase efficiency and ensure audit readiness.
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Primary focus
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Best for
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Pricing model
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Easy vendor onboarding, invoice processing, three-way PO matching
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Small to mid-market companies
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Quote-based pricing dependent on company size and needs
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3. Avidxchange
AvidXchange integrates multiple AP automation solutions to help businesses increase efficiency, visibility and control in their Accounts Payable process.
AvidBuy is their purchase order software that helps you reduce unapproved purchases, coding errors and unnecessary delays in the PO process.
They also offer invoice management software and options to replace your manual Accounts Payable process with purchase-to-pay automation.
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Primary focus
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Best for
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Pricing model
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Automating and matching POs, invoice entry and management, end to end P2P process
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Mid-market to large enterprise companies
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Quote-based pricing dependent on company size and needs
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4. BILL
BILL is a finance operations platform that helps businesses create and pay bills, send invoices, manage expenses, control budgets and access credit, all on one platform.
Their AP automation software optimises business payments. You can quickly and easily import your invoices with little-to-no manual entry, tailor any approval workflow to fit business rules and use an automatic two-way sync with leading accounting software.
This allows you to reduce manual data entry, reconcile accounts faster and improve team productivity.
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Primary focus
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Best for
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Pricing model
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Reducing manual entry, simplifying approvals, tightening payment controls, two-way matching with accounting systems
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Small to mid-market companies
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Tiered subscriptions based on users per month and support needed. Custom prices offered for larger enterprises
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5. Coupa
Coupa is a spend management platform that helps businesses keep their direct and indirect operations in sync with the power of community-generated AI and data.
Their AP automation solution involves touchless invoicing with two-way and three-way matching and built-in approval workflows to save time.
Their software allows you to replace paper invoices with e-invoicing, so you can capitalise on early payment discounts and maximise your working capital and compliance.
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Primary focus
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Best for
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Pricing model
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Automating management of direct and indirect spend, providing real-time spend visibility and enabling e-invoicing with automated workflows and touchless invoicing
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Small, mid-market and large enterprise companies
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Tiered subscription based on company needs
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6. Kefron AP
Kefron AP is a digital and information management software designed to help businesses easily access, manage and automate information. They offer invoice automation software that digitises invoice processes and gives full visibility into any payable process.
Their software eliminates manual effort and enables digital transforms for finance teams aiming for faster approvals and real-time reporting.
Kefron AP’s award-winning AI extraction technology and expert invoice specialists create seamless, touch-free Accounts Payable processing.
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Primary focus
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Best for
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Pricing model
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Streamlining two-way and three-way matching, delivering invoice analytics, providing a supplier portal and simplifying statement reconciliations
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Small, mid-market and large enterprise companies
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‘Pay-for-what-you-process’ model, taking into account invoice volume and any additional features required
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7. Tipalti
Tipalti is a finance automation software that automates tedious tasks and syncs vendors, invoices, and invoice payment data between Tipalti and your ERP or accounting software.
In the case of Accounts Payable, their software automates routine, time-consuming tasks. You can shift data entry to your suppliers and eliminate inaccuracies with a multi-language supplier portal.
Tipalti’s advanced Optical Character Recognition (OCR) also eliminates the need for manual invoice entry.
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Primary focus
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Best for
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Pricing model
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Self-service supplier onboarding, invoice processing, PO matching, expense management, automated approval workflows
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Small to mid-market companies looking to scale operations
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Tiered subscriptions ranging from $99/month to custom pricing depending on needs
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8. Procurify
Procurify is a single platform that covers the entire Procure-to-Pay process, helping you gain control and cut costs while driving operational efficiencies.
The platform covers spend management, purchase requests, purchase orders, contract and vendor management and more general AP automation.
Procurify’s Accounts Payable automation software consolidates purchasing and invoicing documents, all in one place.
You can see the full story behind every invoice by integrating Procurify with your ERP system, and increase the speed and accuracy of invoice processing with their AP automation tool. Their platform also helps streamline bill payments to speed up the AP reconciliation process.
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Primary focus
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Best for
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Pricing model
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Invoice processing, bill management (reconciliation), payments (approval workflows)
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Mid-market to large enterprise companies
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Flexible, quote-based pricing dependent on features and support needs
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9. Quadient
Quadient is a unified payable solution. From line-of-business (LOB) to finance and accounting, Quadient empowers teams to eliminate manual tasks, speed cash cycles, reduce IT dependence, and create personalised customer experiences across all channels.
They work with a range of teams from customer experience to document automation to accounts receivable to Accounts Payable.
Quadient helps teams achieve end-to-end AP automation with AI-powered data entry. The platform works with accounting software, giving you 99% touchless invoice processing with 85% data capture accuracy. Their customer support team is UK-based.
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Primary focus
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Best for
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Pricing model
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PO matching, invoice management, expense management, global payments
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Small, mid-market and large enterprise companies
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Quote-based custom pricing
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10. SoftCo
SoftCo’s P2P Software automates eProcurement, Accounts Payable, vendor management, payments and compliance.
Their Accounts Payable automation processes all PO and non-PO supplier invoices electronically from capture and matching to invoice approval and query management.
SoftCoAP delivers touchless automation by incorporating unique AI and Machine Learning technology to minimise the number of supplier invoices that require manual intervention.
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Primary focus
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Best for
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Pricing model
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Automating invoice processing, touchless automation
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Mid-size to large enterprise companies
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Custom, quote-based pricing dependent on invoice volume
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11. Stampli
Stampli is a finance operations platform centre built by AP experts, for AP teams. The software consolidates all AP-related communication, documentation and workflows into one place.
Their AP automation software boosts efficiency by 90% and uses an AI assistant, ‘Billy the Bot’, to learn your organisation, approval process and cost accounting rules.
Stampli’s pre-built ERP integrations support all native functionality, and they use their in-house expertise to constantly evolve to suit the needs of their customers.
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Primary focus
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Best for
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Pricing model
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Invoice processing with an ‘AI assistant’, in-product messaging
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Small to mid-market to large enterprise companies
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Custom quote based on business needs
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12. Yooz
The Yooz platform helps you automate your P2P process in real time.
Using AI and Machine Learning technologies, their end-to-end, cloud-based automation lets you take your AP system paperless, manage supplier relationships in real-time and approve invoices same-day.
You can also capture early payment discounts and get mobile access to invoice approvals and other communications.
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Primary focus
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Best for
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Pricing model
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Invoice processing, two and three-way matching, supplier approval
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Small to mid-market to large enterprise companies
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Subscription prices based on volume of documents processed
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13. Transcepta
The Transcepta platform delivers an intelligent and intuitive AP automation solution that evolves as it learns more about your organisation, processes and workflows.
Their Accounts Payable automation software helps AP teams eliminate manual processes, speed up invoice approval and gain visibility into every part of the AP process.
Their platform captures invoices in any format, resolves invoice exceptions automatically and has access to the Transcepta Supplier Network - meaning it has access to data to help inform invoice processing, so you can work faster and more efficiently.
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Primary focus
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Best for
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Pricing model
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Invoice processing, automatic exceptions resolving
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Small to mid-market to large enterprise companies
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Custom prices based on company size and needs
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What is Accounts Payable software?
Accounts Payable software streamlines processes for managing and paying the money you owe to suppliers and vendors.
The most common use case is automating invoice management. Most AP software includes automation, which is often labelled as its unique selling point (USP).
What are the key features of Accounts Payable software?
There are plenty of helpful use cases when it comes to implementing Accounts Payable software. These include:
It's important to choose your software based on applications that would be most helpful to your business. When implemented well, the benefits are immediate, including quicker processing, fewer errors, stronger controls and improved visibility across payables.
Read more: Buying AP automation software: 10 features you shouldn't compromise on
How to choose the best Accounts Payable software for your business
The best Accounts Payable software for your business depends on your priorities. This might include automation, integration and scalability.
You might decide that automated invoice processing is the only thing your business needs, or you might be a large enterprise that needs software that will support the whole Accounts Payable process.
The best way to make sure you're getting the most out of your software is to review its capabilities against a measurable use case. From there, you can choose a software that's best for the size of your business and can scale with you as you grow and set specific Accounts Payable KPIs.
Best Accounts Payable Software for small businesses
The best Accounts Payable software options for small businesses are those that are equipped for the lower invoice volumes and smaller teams that come with being a small business – and reflect this in their pricing structures.
For small businesses, it’s best to focus on core automated AP services with manageable, scalable pricing that can deliver tangible results and improve cash-flow management, such as:
- Invoice capture
- Simple approval workflows
- Payment processing with scheduled payment options
- Spending visibility and cash-flow tracking dashboards
Some of the best AP tools for small businesses include Airbase, BILL, Coupa, Kefron AP, Tipaltim Quadient, Stampli, Yooz and Transcepta.
Best Accounts Payable Software for mid-sized businesses
The top AP software for mid-sized businesses are those that support smaller teams and invoice volumes while still offering the scalability needed as your business grows.
As invoice volumes increase, AP services become a strategic tool for reducing manual work, minimising errors and creating opportunities for growth. Features to prioritise include:
- Invoice capture and data extraction
- Customisable approval workflows
- Seamless integration with ERPs
- Payment and scheduling automation
- Error and fraud prevention
The best AP tools for mid-sized businesses include Xelix, Airbase, AvidXchange, BILL, Coupa, Kefron AP, Procurify, Tipalti, Quadient, Softco, Stampli, Yooz and Transcepta.
Top AP Software for enterprise-level companies
The best AP software for multi-entity and enterprise businesses are those designed to support large teams, complex processes and heavy invoice loads across multiple departments.
Enterprises will benefit from comprehensive and advanced AP services, such as:
- Smart invoice-to-PO and receipt matching
- Global payments support
- Advanced analytics and forecasting
- AP recovery audits
The best AP tools for enterprise-level businesses include Xelix, AvidXchange, Coupa, Kefron AP, Procurify, Quadient, SoftCo, Stampli, Yooz and Transcepta.
Top automated Accounts Payable solutions
Below is a list of the best AP automation solutions designed to reduce manual intervention and streamline Accounts Payable processes.
1. Xelix
Xelix provides automated Accounts Payable services by leveraging the latest AI technologies.
Our platform automates core AP processes, including overpayment and fraud prevention, master vendor data management, supplier statement reconciliation, vendor query management and AP/P2P reporting.
By automating these key processes, Xelix can manage higher invoice volumes and support scalable business growth.
To start your journey with Xelix, book a call with our team.
2. AvidXchange
AvidXchange helps teams manage high-volume, paper-heavy AP processes via automation.
It offers multiple AP automation solutions to increase efficiency, visibility and control in your Accounts Payable operations.
They also enable purchase-to-pay automation, replacing your traditional manual AP workflows with digital solutions.
3. Tipalti
Tipalti is a finance automation software that helps your business automate repetitive tasks while syncing vendors, invoices and invoice payments between Tipalti and your ERP or accounting software.
This includes AI-powered invoice processing, PO matching and automated workflows. Their advanced Optical Character Recognition (OCR) further eliminates the need for manual invoice entry.
4. Stampli
Stampli is an AP automation software powered by AI to streamline invoice processing, PO matching, expense and vendor management, payments and reconciliation.
Their AP automation software boosts efficiency by 90% and uses an AI assistant, ‘Billy the Bot’, which learns your organisation’s approval processes and cost accounting rules.
5. BILL
BILL is a finance operations platform designed to erase manual input from AP processes like invoice capture, routing approvals and processing payments.
Their AP automation software allows your business to tailor approval workflows and two-way sync with leading accounting software. This enables you to reduce manual data entry, reconcile accounts faster and improve team productivity.
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