AP automation for Oracle Fusion
Xelix connects directly to Oracle Fusion to automatically extract, correct and validate invoices, catch duplicate payments, invoice fraud and supplier risk that standard ERP controls miss.
Where your Oracle Fusion controls fall short
-
Invoice errors go undetected
Oracle’s native OCR relies on rule-based validation once invoice data is extracted.
Exceptions that fall outside its built-in automation require manual intervention, increasing the risk of overpayments or duplicate invoices being missed.
-
Line-item discrepancies slow down invoice cycles
Oracle clears invoices automatically when the header-level data matches.
However, when quantities, taxes or other line-item details differ, manual checks are needed.
This slows invoice cycles, increases the workload for AP teams and reduces the time available for higher-value work.
-
Limited AP reporting and visibility
Oracle’s reporting is designed to support financial accuracy and compliance.
Without effortless visibility over metrics such as average invoice cycle length, bottleneck areas and workload distribution, AP teams struggle to identify opportunities to optimise AP processes.
-
Supplier queries are difficult to track
Supplier and vendor queries aren’t categorised or managed in a dedicated AP workspace.
Instead, communication is typically spread across email and phone channels, making queries harder to track and increasing the risk of missed requests and creating unnecessary follow-up tasks.
Why use Xelix alongside Oracle Fusion to automate AP processes
-
Save up to £2m per £1b of spend with enhanced duplicate invoice detection
Xelix's AI analyses 500+ data points per invoices to accurately identify threats and errors, continuously learning from your data. Duplicates or slight variations in invoice numbers, supplier names or invoice formatting are proactively flagged before the payment run.
-
Cut manual reconciliation efforts by up to 95%
Xelix fully automates statement collection and reconciliation against Oracle invoice and payment history. It expands coverage from 20% to 80%+ of suppliers and recovers missed credits at scale.
-
Reduce vendor queries by up to 25%
Xelix's Helpdesk module instantly categorises supplier emails, creates tickets and auto-generates replies back to the supplier, pulling relevant ERP information, speeding up response times and eliminating unnecessary follow-ups - without the need for AP teams to search NetSuite data manually.
-
Surface root causes and bottlenecks with clearer reporting
Xelix’s pre-built AP reports and dashboards complement Oracle Fusion’s existing compliance-focused reporting by providing operational visibility into error trends and actionable insights.
" When it comes to implementation, many software vendors promise customers the world, only to let them down. Because Xelix is a bolt-on software, it only needs a daily data feed from the ERP system.
It's a "light-touch" data set up for IT.
AP Analyst at Energy Transfer
Results our customers have seen
How Xelix delivered ROI for Liberty Global on day one
- 33x more statements reconciled
- £18M surfaced in unused credit notes for one entity
- £240K in savings via duplicate payments in one month
- Drastic reduction of supplier queries
Telecoms
The AP operation behind UPMC's 98% on-time payment performance
- 98% on-time payment performance (vs. 81% healthcare peer benchmark)
- $5.5M in early payment discounts and rebates captured
- $2.4M recovered across 1,300 missing credits
- $44M worth of missing invoices identified
Healthcare
How Huntsman used agentic AI to slash vendor queries and streamline AP operations
- 30 to 3 Helpdesk inboxes consolidated
- 90% of vendor spend reconciled
- Faster response and resolution time
- Fewer vendor queries and escalations
Manufacturing
Frequently asked questions
-
On day one, we flag two years+ of historic overpayments you can go on to recover. This exercise typically pays for Xelix many times over.
The actual ROI will depend on invoice volumes, error rates and current manual effort. Xelix can deliver value by preventing duplicate payments, recovering credits, automating reconciliations and reducing supplier query workloads.
-
Yes - while Oracle Fusion has built its own native RPA capability, third-party RPA tools can still be used alongside it through pre-built connectors and adapters designed to work with Oracle applications.
These bots typically connect by interacting directly with Oracle Fusion’s web-based interface, or by operating via a middleware platform – for Oracle, this is usually Oracle Integration Cloud (OIC).
-
Building automation solutions in-house can provide tailored configurations to your specific workflows and approval processes. However, this often requires significant upfront costs and ongoing investment and resources, delaying the time it takes to achieve value.
Specific third-party AP automation tools like Xelix save your business time and money with purpose-built AP controls that can be implemented in weeks rather than months and refined across multiple Oracle Fusion implementations.
-
Xelix can be up and running in as little as 7 weeks with minimal IT requirements.
Implementation timelines depend on data quality, selected modules, security reviews, testing, NetSuite customisation and stakeholder availability. Multi-entity or highly customised environments may require longer.
-
Building automation solutions in-house can provide tailored configurations to your specific workflows and approval processes. However, this often requires significant upfront costs, ongoing investment and resources, delaying the time it takes to achieve value.
AP automation tools like Xelix save your business time and money with purpose-built AP controls that we can implement in weeks rather than months.
-
No, Xelix connects via a daily data feed and doesn't require changes to existing Fusion workflows or approval hierarchies.
Driving the future of Accounts Payable with five core modules
Prevent fraud and incorrect payments, reconcile supplier statements and resolve vendor queries in a smarter, more efficient and cost-effective way.
-
Statements
Automate and scale the process of reconciling supplier statements.
-
Helpdesk
Resolve vendor queries in record time with the help of Gen AI.
-
Transactions
Prevent incorrect and duplicate payments, posting errors and fraud.
-
Vendors
Cleanse, secure and optimise your vendor master data.
-
Reports
Drive actionable insights with easy-to-build P2P reports.
What your peers say about Xelix
More content about ERP integration