AI-Powered AP Automation for Oracle NetSuite

Xelix directly connects to Oracle Fusion and catches anything standard ERP controls miss -reducing manual intervention, monitoring transactions in real time and transforming AP processes with AI-driven AP automation.

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JOIN LEADING ORGANISATIONS WHO'VE UPGRADED AP CONTROLS ALONGSIDE ORACLE NETSUITE

Where your Oracle NetSuite controls fall short

While Oracle NetSuite provides a strong ERP foundation, it doesn’t address every challenge involved in running an automated, cost-efficient AP process and day-to-day manual processing keeps AP teams from working on higher-value tasks.

Xelix applies AI-driven controls without disrupting your existing workflows. The platform automatically extracts, corrects and validates invoices in any layout, automates supplier statement reconciliation and flags duplicate payments, fraud and overpayments before cash leaves the business.

Manual invoice errors

Supplier invoices can arrive in formats NetSuite’s Bill Capture can’t read, such as spreadsheets, portal downloads and paper.

These require manual entry before they can be approved.

As volumes build, errors are more likely to reach the payment run.
Slow or inconsistent approvals

NetSuite can leave bills pending when approval routes, permissions or exception rules are misconfigured.

And even well-configured workflows stall when an approver is unavailable.

This can delay payment runs and strain supplier relationships if they are forced to chase for late payments.
Inaccurate coding and classifications

NetSuite vendor bills are assigned to the default account, department and class held on the supplier record.

A supplier with multiple business lines can receive the same coding whatever it is invoicing for.

Miscoded bills are approved and processed as normal, surfacing only if month-end spend doesn’t match the budget.
Multi-currency complications

NetSuite converts foreign-currency bills using rates held in its exchange rate table.

If daily rate updates aren’t enabled, bills use the last-entered rate, leaving a difference to account for at month-end.
Limited supplier statement visibility

Supplier statement reconciliation usually relies on manual comparison between supplier records and internal AP data. This can make it harder and more time-consuming to identify missing invoices and discrepancies.

Why use Xelix alongside NetSuite to automate AP processes

Save up to £2m per £1b of spend with enhanced duplicate invoice detection

Xelix's AI analyses invoices and supplier data to identify any possible errors that Oracle Netsuite may not detect through standard checks. That includes including duplicate invoices, overpayments, incorrect currencies, wrong vendor names or any suspicious activity before payments are released.
Automate supplier statement reconciliation

The platform extracts key statement information and automatically reconciles to financial records in Oracle NetSuite. Any missing invoices, unrecorded credit notes and balance discrepancies are highlighted automatically, reducing the time NetSuite users spend performing statement reconciliations manually.
Strengthen supplier relations by reducing vendor queries by up to 25%

Xelix's Helpdesk module instantly categorises supplier emails, automatically create tickets and auto-generates replies back to the supplier, pulling relevant ERP information.

This reduces the need for AP teams to search NetSuite manually when answering questions about invoices, payments, statements and account balances.
Make AP reviews more efficient

Rather than asking AP teams to check every transaction equally, Xelix uses machine learning to highlight invoices requiring investigation.

This frees AP teams to focus on meaningful exceptions, unusual activity and transactions that cause financial loss.
AP automation without replacing NetSuite

Xelix operates alongside existing ERP and finance systems, allowing NetSuite to remain the accounting system of record.
The platform adds automated AP controls and processes, without requiring AP teams to replace their established invoice, approval, accounting and payment processes.
Improve vendor data controls

Xelix helps monitor vendor records for duplicate suppliers, missing information, bank detail or other unusual changes and potential payment threats.

Used alongside the NetSuite permissions and approval controls, companies can maintain clean supplier data and identify risky changes before they contribute to payment errors or fraud.

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" When it comes to implementation, many software vendors promise customers the world, only to let them down. Because Xelixis a bolt-on software, it only needs a daily data feed from the ERP system.

It's a "light-touch" data set up for IT.

Jeff Santos
AP Analyst at Energy Transfer

Results our customers have seen

How Xelix delivered ROI for Liberty Global on day one

33x more statements reconciled
£18M surfaced in unused credit notes for one entity
£240K in savings via duplicate payments in one month
Drastic reduction of supplier queries

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Telecoms

The AP operation behind UPMC's 98% on-time payment performance

98% on-time payment performance (vs. 81% healthcare peer benchmark)
$5.5M in early payment discounts and rebates captured
$2.4M recovered across 1,300 missing credits
$44M worth of missing invoices identified

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Healthcare

How Huntsman used agentic AI to slash vendor queries and streamline AP operations

30 to 3 Helpdesk inboxes consolidated
90% of vendor spend reconciled
Faster response and resolution time
Fewer vendor queries and escalations

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Manufacturing

: On day one, we flag two years+ of historic overpayments you can go on to recover. This exercise typically pays for Xelix many times over.

The actual ROI will depend on invoice volumes, error rates and current manual effort. Xelix can deliver value by preventing duplicate payments, recovering credits, automating reconciliations and reducing supplier query workloads.
: NetSuite supports third-party integrations through APIs, RESTlets, web services and file-based imports.

Xelix integrates with NetSuite to analyse AP data, automate controls, and support reconciliation, while NetSuite remains the core accounting system.
: Native tools offer tighter NetSuite alignment and fewer systems to manage.

Third-party platforms, like Xelix, provide controls and automated processes that are truly specialised for Accounts Payable.
: Xelix can be up and running in as little as 7 weeks with minimal IT requirements. Implementation timelines depend on data quality, selected modules, security reviews, testing, NetSuite customisation and stakeholder availability. Multi-entity or highly customised environments may require longer.
: Building automation solutions in-house can provide tailored configurations to your specific workflows and approval processes. However, this often requires significant upfront costs, ongoing investment and resources, delaying the time it takes to achieve value.

AP automation tools like Xelix save your business time and money with purpose-built AP controls that we can implement in weeks rather than months.
: Yes, Xelix is built to handle multi-currency environments and flags discrepancies across currencies.
: Yes, Xelix automates supplier statement collection and reconciliation, surfacing missing invoices, credits and discrepancies.

Driving the future of Accounts Payable with five core modules

Prevent fraud and incorrect payments, reconcile supplier statements and resolve vendor queries in a smarter, more efficient and cost-effective way.

Statements

Automate and scale the process of reconciling supplier statements.

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Helpdesk

Resolve vendor queries in record time with the help of Gen AI.

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Transactions

Prevent incorrect and duplicate payments, posting errors and fraud.

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Vendors

Cleanse, secure and optimise your vendor master data.

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Reports

Drive actionable insights with easy-to-build P2P reports.

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Ready to upgrade your AP controls alongside NetSuite?

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AP automation for Oracle NetSuite

Where your Oracle NetSuite controls fall short

Manual invoice errors

Slow or inconsistent approvals

Inaccurate coding and classifications

Multi-currency complications

Limited supplier statement visibility

Why use Xelix alongside NetSuite to automate AP processes

Save up to £2m per £1b of spend with enhanced duplicate invoice detection

Automate supplier statement reconciliation

Strengthen supplier relations by reducing vendor queries by up to 25%

Make AP reviews more efficient

AP automation without replacing NetSuite

Improve vendor data controls

Results our customers have seen

How Xelix delivered ROI for Liberty Global on day one

The AP operation behind UPMC's 98% on-time payment performance

How Huntsman used agentic AI to slash vendor queries and streamline AP operations

Frequently asked questions

Driving the future of Accounts Payable with five core modules

Statements

Helpdesk

Transactions

Vendors

Reports

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Ready to upgrade your AP controls alongside NetSuite?