AP automation for Workday

With Xelix, returns can start on day one. Our platform can analyse up to two years’ worth of your historical AP data to train the MIL on your payment patterns.

At go-live, we conduct a free audit of your historical payments to identify duplicate payments, unclaimed supplier credits, tax and currency discrepancies and more – helping your business achieve ROI from day one.

The value recovered can deliver significant returns and often pays for the Xelix platform multiple times over.

Workday’s built-in Upload and Scan and Email Ingestion tools use OCR to read invoices and extract key details such as supplier names, invoice numbers and quantities.

These tools are quick to set up and work well on standard, consistent invoice formats, but they rely on fixed templates. This means poor-quality scans or unusual formats can disrupt extraction, requiring someone to manually identify and resolve the issue.

AI-driven tools, such as Xelix, go beyond reading text. We use context to distinguish between different formats and charges, learning from the data rather than needing manual template updates for each supplier.

Native Workday automation keeps everything in one system. Its built-in tools cover basic AP functionality but don’t include deeper checks such as supplier statement reconciliation, real-time monitoring or context-based duplicate detection.

Third-party tools like Xelix specialise in AP risk and fill these gaps by integrating with Workday’s data, using continuous monitoring to flag fraud risks and duplicate payments that native rule-based tools miss. This kind of risk-specific checking is typically more advanced than what’s built into an ERP by default.

We can set up Xelix integration with Workday within six to ten weeks of you signing up for our ERP integrations service.

Our three-step process spans from kick-off to go-live and requires minimal IT input. By learning from your historical data, we conduct a free audit at go-live, helping you achieve ROI from day one.