AP automation for Workday

On day one, we flag two years+ of historic overpayments you can go on to recover. This exercise typically pays for Xelix many times over.

The actual ROI will depend on invoice volumes, error rates and current manual effort. Xelix can deliver value by preventing duplicate payments, recovering credits, automating reconciliations and reducing supplier query workloads.

Whether it's a tool included in your Microsoft licence or a free-tier solution, free automation tools can reduce costs with no extra spend or additional vendor relationship to manage. If the tool is already built into the Microsoft ecosystem, there may also be no need for external integration.

But native and free tools typically only cover AP fundamentals and lack the more advanced capabilities needed to deliver ROI.

Paid AP automation tools, like Xelix, come with an ongoing subscription cost, but often pay for themselves many times over through leakage prevention, payment recovery and time savings for AP teams.

Paid solutions also give you the flexibility to choose a tool that addresses specific gaps in your native setup. Many use your data to continuously improve and tailor processes to your business.

On-premise automation runs software on company-owned local servers and physical hardware. This gives your business greater control over your data, infrastructure and security without dependence on a third-party system.

These solutions require a larger upfront investment, along with ongoing maintenance costs. They can also take longer to implement, delaying the benefits of automation. As your business owns and manages the servers, your IT team is responsible for preventing and resolving any disruptions.

Cloud-based (SaaS) solutions spread costs across a recurring subscription, reducing upfront investment and enabling faster deployment. They are also highly scalable, allowing businesses to add users, functionality and capacity as the business grows.

The trade-off is less direct control over the servers, making you more dependent on the third-party provider for security and system availability.

We can set up Xelix integration with Microsoft Dynamics GP, Dynamics 365 Business Central and Dynamics 365 Finance within ten weeks, with minimal IT requirements. 

Implementation timelines depend on data quality, selected modules, security reviews, testing, NetSuite customisation and stakeholder availability. Multi-entity or highly customised environments may require longer.