Every AP transformation project promises lofty straight-through processing (STP) rates through AI. Yet so many stall at the very first step: getting the invoice into the system in a usable, accurate state.

The reason is that most invoice capture tools run on legacy technology, using templates or rigid OCR. A supplier changes their invoice layout, a scan comes in blurry, a note is handwritten in the margin, and the invoice gets kicked straight back to a person. That isn't automation. That's a person doing the same manual entry, after the system that promised STP has tried and failed.

We built Capture to fix exactly that and lay the foundation for AP teams to meaningfully increase STP rates, cutting the cost and manual work invoice exceptions create today.

What Capture does for Accounts Payable 

Capture is the invoice intake layer of Xelix. It reads invoices the way a person would, no template required, even when there's handwriting or a layout it's never seen. It extracts every field, header details, line items, vendor information, and custom fields, at up to 99% extraction accuracy.

Connecting to your existing AP or ERP system, Capture validates the data against your business rules, matches it to the right vendor record, and flags genuine exceptions instead of every invoice a template hasn't seen before. Configurable agents resolve those exceptions, pull custom fields to your exact instructions, and transform data to fit your business needs, all without an IT change request. Clean, validated invoices flow straight through to your PO matching, approvals, and posting workflows all the way to your ERP(s).

What makes Capture different from legacy invoice ingestion tools

Older invoice tools are built around a fixed idea of what an invoice should look like. The moment reality doesn't match: an unfamiliar format, a new supplier, anything the template wasn't built for, they hand the problem back to a person. Some vendors have tried adding AI on top of that same template foundation. It helps at the margins, but the underlying architecture, and its limitations, stay the same.

Capture was built differently from day one:

• It reads invoices the way a person would: No per-supplier template setup, so new suppliers, layout changes, and messy scans don't break the system.

• Its agents are configured in natural language, not IT tickets: Tell an agent once that a supplier invoices sand by the bag while your PO references it in kilograms, or that a missing PO number should fall back to the contract number, and it applies that rule correctly every time after.

• It's built for high-volume AP environments and connects to any ERP or downstream AP system you already run.

• It rolls out under your control: Test agents against historic invoices, run them in shadow mode to see the impact before anything goes live, then promote to production once you're confident, all while you track performance over time.

• It delivers ROI from week one: No lengthy ramp-up, Capture hits up to 99% extraction accuracy from the very first invoice, and typically goes live in as little as 7 weeks.

Where Capture fits

Capture ingests invoices and turns them into clean, structured, validated data before they hit the rest of your AP process. 

It's a fit for AP teams that are:

• Running high volumes of invoices through a legacy scan-and-key OCR tool
• In the middle of a broader finance transformation or system modernisation
• Managing AP through an outsourced BPO or shared service centre, where consistent, high-quality data matters even more
• Looking to lift straight-through processing without waiting on a multi-year platform overhaul

The evidence

We are one week into rolling out Capture with an early customer, a global packaging manufacturer, and the numbers already hold up.

Both results are starting points, not ceilings. Extraction accuracy keeps improving as Capture learns the account, and there's room to push straight-through processing even higher as the remaining exception patterns get resolved.

What the team on the ground is saying

Accenture manages AP operations for this account, and their team is seeing the difference directly:

"Our life is easy when it comes to Xelix! Capture is a wonderful tool. The team effort it previously took with the legacy OCR tool to handle invoices has been reduced by 90% already!"

The Accenture team supporting the account

See it in action

Numbers only tell part of the story. Here's a two-minute look at how Capture's agents handle the kind of exception that would trip up a template-based or scan-and-key tool.

Watch how to build an agent from scratch in Xelix's invoice intake layer:

From the team building it:

"Hitting 69% straight-through processing in week one is ahead of what most AP teams see after months of tuning AP automation projects, and we still have room to push it higher. The exceptions we're seeing trace back to a handful of upstream data quality issues, not gaps in the platform, which tells us exactly where to focus next."

Themba Luhana, Senior Product Manager at Xelix

See Capture for yourself

Capture is available now for AP teams ready to cut the manual work exceptions create.

Book a demo and see Capture read your real invoices, or visit the Capture product page to learn more.